Save time by loading everyone at once from a spreadsheet. The perfect solution for offices, large groups and holiday events.

  • Upload your CSV or Excel file
  • Or paste the data straight in
  • No limit on participants
  • Completely free

The quickest way to handle large group draws

Once your group grows beyond a handful of people, entering names and emails one by one becomes tedious. With our import tool, you simply prepare a spreadsheet with everyone's details and upload it. Within moments the system checks everything looks right, generates the random pairings automatically and emails each person their secret match.

Who is this tool designed for

Workplaces and offices

Gift swaps between colleagues, departments or entire offices

Teams and departments

Organise internal draws without the logistical headache

Clubs and associations

Holiday gift activities for groups with many members

Parties and celebrations

Group activities at end-of-year parties, birthdays or gatherings

Why import from a file

  • Save hours of manual entry

    Load 200 participants with a single click instead of typing each one

  • Instant validation

    The system catches mistyped emails and incomplete rows right away

  • Simple exclusions

    Use position numbers to specify who should not be matched with whom

Import Participants

Drag your file here or click to browse

Compatible files: CSV, XLSX, XLS

Download sample template
Upload a file or paste data above to see the summary here.

Add participants to continue.

We will take you to the draw form with your participants already loaded.

How it works, step by step

1

Prepare your participant list

Create a sheet with three columns: Name, Email and Exclusions (the last one is optional). Exclusions use position numbers separated by commas. For example, if Ann is at position 3 and you do not want John to draw her name, put a 3 on John's row.

2

Upload your file or paste the data

You can upload a .csv, .xlsx or .xls file directly, or copy and paste the contents into the text area. Our platform will analyse the data automatically and show you a summary before proceeding.

3

Check everything looks correct

Review the table showing all detected participants. If there are incorrectly formatted emails, out-of-range exclusions or duplicate rows, we will flag them so you can fix things before continuing.

4

Fill in the draw details and you are done

Enter your email as the organiser, give the draw a name and optionally add the event date and budget. Once you hit the button, the draw is generated and each participant receives a private email revealing who they are gifting to.

What your file should look like

It does not need to be complicated. A simple three-column format separated by semicolons is all you need:

CSV

Name;Email;Exclusions

Sophie;[email protected]

Mark;[email protected];3

Lucy;[email protected]

Paul;[email protected];1,2

Ellen;[email protected]

Sophie has no exclusions: she can be matched with anyone.

Mark has exclusion 3, so he will not be assigned to Lucy.

Paul has exclusions 1 and 2: he will not give gifts to Sophie or Mark.

The exclusion number corresponds to each person's position in the list (starting from 1). Separate multiple numbers with commas if someone has more than one exclusion.

Frequently Asked Questions

Share these resources with your group

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